Programme Extension Policy and Procedure
In some very rare circumstances, a significant medical issue or another significant event or extenuating circumstance may see an ākonga / student need to take a break from their studies. Our Programme Extension Policy and Procedure outlines how an ākonga / student may apply for, and possibly be granted, a programme extension.
Within this policy and procedure:
- The ākonga / student may be herein referred to as “you” / “your”; and
- Aesthetics House Limited trading as The National School of Aesthetics may be herein referred to as “we” / “us” / “our”.
Please note: We only grant programme extensions in very rare circumstances.
Quick Links about the Programme Extension Policy and Procedure
Programme Extension Policy
Purpose of the Programme Extension Policy
The programme extension policy considers whether eligible ākonga / students unable to continue their programme in the short to medium term due to:
- documented major / serious / significant medical issues; and / or
- documented / evidenced major / serious / significant traumatic events impacting on an ongoing basis to a degree that interfs with everyday life; and / or
- other major / serious / significant extenuating circumstances (with supporting documents and / or evidence):
are allowed to:
- take a break from their studies; and
- return within a specific period to complete their programme.
Who is the Programme Extension Policy for?
To be eligible for consideration for a programme extension, you must:
- Be enrolled in a programme at The National School of Aesthetics; and
- Be a domestic student; and
- Have already started the programme, including:
- Being actively involved in participating in the programme; and
- Having completed at least 1 month or 10% (whichever comes first) of the programme; and
- Meet one or more of the following criteria where it significantly impacts your ability to participate and succeed in your programme:
- Medical issues:
- Currently facing a documented major / significant medical issue or illness (e.g., eating disorder, cancer, severe depression, et cetera); and
- a qualified medical professional confirms in writing a programme extension is in your best interests; and / or
- Traumatic incident:
- Recently having experienced or witnessed a traumatic event which has a major and ongoing impact your health (e.g., assault, accident, death of a loved one, et cetera); and
- A qualified medical professional confirms in writing a programme extension is in your best interests; and / or
- You provide other documentation or information in writing (wherever possible) confirming a programme extension is your best interests; and / or
- Other major extenuating circumstances:
- Extenuating major circumstances not covered by medical issues or traumatic incidents; and
- A qualified professional confirms in writing a programme extension is in your best interests; and / or
- You provide other documentation or information in writing (wherever possible) confirming a programme extension is in your best interests.
- Medical issues:
- Intend to return to study within the period the school allocates.
Restrictions on Programme Extensions
We may face restrictions on programme extensions due to current reporting requirements and space considerations. They may include but are not limited to:
- Whether the next available and eligible programme intake has a space for you.
- If we still offer the programme or a similar version of the programme you were enrolled in.
- If we grant you a programme extension, you must complete your studies within one (1) year from the finishing date of your original enrolment. (This is a Government reporting requirement and may be subject to change.) However, this must be within the timeframe we establish with you, and we urge completion of your programme as soon as possible.
- Your eligibility for consideration. You may be ineligible if you have:
- Withdrawn or abandoned your programme; or
- Outstanding programme fees or extra expenses owing on your programme; and / or
- A poor track record of attendance and / or academic achievement prior to the incident in question; and / or
- Made your application:
- Before you have completed at least 1 month or 10% (whichever comes first) of the programme; or
- With less than 1 month before your established programme completion date, except in extremely rare circumstances (as determined by senior members of our team).
Programme Extension Procedure
You should:
- Discuss your situation with the Student Liaison Officer and Principal to determine your possible eligibility.
- Fill out, sign, and date the Programme Extension Application Form.
- Submit the Programme Extension Application Form with written evidence to us via email or in person.
We should:
- Determine your eligibility for a programme extension. This may involve a meeting with members of our team.
- If you are eligible, discuss your application and determine an outcome.
- Communicate the outcome with you, most likely via email.
- If approved for a programme extension, liaise with you in the lead-up to your return to study; however, we ask you to take ownership of communicating with us about your return to study with us (if you are approved).
Programme Extension Application Form
Download the
Programme Extension Application Form
Please note: You will need to access the form on a PC or laptop running the latest version of Adobe Acrobat Reader to access all features such as initialling and signing digitally.